Organizing a general meeting: finding the ideal date

Calling a general meeting often means finding a date that works for as many members as possible, then respecting official notice periods. DooDates simplifies both: create the poll in 10 seconds with the AI chat, set an automatic deadline, and export the results for your official documents.

In 3 steps

1

Create the poll with the AI chat

Describe your general meeting to the AI assistant: "association general meeting, weekday evening, 2h, 3 possible dates in March". The AI generates the poll with suitable time slots. Add the location (community hall, town hall, etc.) in the settings.

2

Set the deadline and anonymous mode

Set an automatic voting deadline so you have every response before your legal notice period. Turn on anonymous mode if you want members to respond without influencing each other. Share the link in your newsletter or pre-notice email.

3

Export the results for your official documents

The Consensus filter reveals the date that maximizes attendance. The Engagement filter shows you the members' participation rate. Export the results as PDF or CSV to attach to your official documents or the board's minutes.

DooDates features useful here

Automatic deadline

Set the poll to close automatically on your cutoff date. Ideal for respecting the legal notice periods of a general meeting.

PDF and CSV export

Download the results as PDF for your official documents, or as CSV to import the data into your association management tool.

Anonymous mode

Members respond without seeing the others' votes. Useful for getting candid answers on sensitive dates (tax season, board members' time off).

See all features →

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Create my general meeting poll — free

Frequently asked questions

In the poll settings (before or after publishing), turn on "Voting deadline" and choose the closing date and time. The poll closes automatically, so you no longer have to think about it. Handy for respecting your notice periods.

From the results page, click "Export". Choose PDF for a document ready to print or send as an attachment, or CSV to import it into a spreadsheet. The export is available for free.

No. Your members access the poll through a simple link and vote without signing up. They enter their first name so you know who responded.

With a free account, there is no limit on participants. DooDates works just as well for small associations as for organizations with several hundred members.

Yes. The Engagement filter sorts members by response rate, so you can see at a glance who took part and who needs a reminder. Send reminders to non-voters in one click from this page.
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