Schedule rehearsals for an amateur theater production

Putting on an amateur theater production means coordinating 8 to 15 actors with very different personal constraints — and across several months of rehearsals. Without the right tool, the director spends as much time sending messages as directing. DooDates lets you poll the whole troupe at once, create Groups by sub-scene, and use the Consensus filter to spot the time slots that bring together the essential roles.

In 3 steps

1

Create the poll with the AI chat and organize by actor groups

Describe the rehearsals to the AI: "amateur theater rehearsals, 5 time slots Thursday or Friday evening over 2 months, Molière hall". The location is added automatically. Create separate Groups by sub-scene — each actor only receives the polls that concern them.

2

Cover several months in a single poll

Propose 10 to 15 dates at once to cover the entire rehearsal period. Actors check off all their availability in one go — you get a complete picture to plan the schedule without a weekly poll.

3

Consensus for key roles, duplication for the rest

The Consensus filter hides the time slots where too many actors are unavailable. The Blockers filter shows whether a lead role is blocking an entire date. Duplicate the poll from one month to the next in one click.

DooDates features useful here

Groups by role and sub-scene

Create separate groups by actor group. Send targeted polls based on the scenes — each actor only receives what concerns them.

Consensus & Blockers filters

Consensus only shows the time slots where the majority is available. Blockers shows whether a lead role is ruling out a date.

Location and duplication

The hall's address appears in every invitation. Duplicate the poll in one click for the next month — no need to recreate everything.

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Frequently asked questions

Create a DooDates Group for each subset of actors ("Leads", "Group scenes"). Each group gets its own poll with the time slots that concern them. You manage each subgroup's schedule independently.

Create a poll with all the dates you're considering over the period (10 to 15 dates) and ask the actors to check off all their availability in one go. You get an overview to plan the full schedule without relaunching every week.

The Blockers filter pinpoints exactly this situation. You can add new dates directly to the existing poll — the actors see the new options and can revote without you having to recreate a poll.

No. They click the link, enter their first name and check off their availability. No sign-up, no app download.

From the dashboard, click the three dots on the poll and select "Duplicate". Adjust the dates and reshare the link. The actors revote on the new proposals.
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